Document Authentication

Documents originating from our consular district (i.e., Greater Ottawa Region, Quebec, and Newfoundland and Labrador) to be used in Taiwan can be authenticated by this office

General Requirements:

  1. *The original documents submitted for authentication and one extra photocopy. (For the purpose of this office’s record, we request one extra photocopy of each document that requires authentication. However, if several documents are identical, one photocopy is sufficient.) Please note, all documents more than 30 pages MUST be binded or stapled. *please check the additional requirements
  2. The completed application form for document authentication filled by the applicant or his or her agent.
  3. The valid passport of the applicant as the proof of his or her identity. For those unable to submit their application in person, they may either send by agent or by mail with the following requirement together with the original documents and the completed application forms:
  • By Agent:
    • a notarized (by Notary Public) Power of Attorney or Letter of Authorization indicates that the agent is duly authorized by the applicant to submit the application to this office;
    • The valid passport or photo ID including name and date of birth of the agent as the proof of his or her identity.
  • By Mail: the original or a notarized photocopy of the applicant’s valid passport or photo ID, for those who are living in Taiwan shall have the photocopy of their valid passports notarized first by their diplomatic/consular missions in Taiwan and then authenticated by the Bureau of Consular Affairs, Ministry of Foreign Affairs in Taipeiboca.gov.twas proof of their identity. The original passport will be returned to the applicant after the process.
    1. This office reserves the right to request additional supporting documents depending on the nature of every individual application.
    2. Authentication fee: please refer to Application fees.                                   Payment is ONLY accepted by Cash, Money Order, Bank Draft or Certified Cheque, which must be made payable to “Taipei Economic and Cultural Office in Canada”
  • NOTE: When you purchase a Bank draft or Bank Cheque, please make sure the cheque contains the Magnetic Ink Character Recognition (MICR) code
  1. Processing time is 5 business days from the date we receive the documents. The processing time will be longer if we have questions and / or require clarification from you about your request. NO EXPEDITED SERVICES WILL BE PROVIDED!!
  2. There is no tracking system in place for documents sent by regular mail. Sending and receiving your documents by a courier service or register mail is highly recommended
  3. This office can only provide the status of your documents after your documents have been processed.
  4. This office is not responsible for delayed, lost, or stolen mail. If you want to apply by mail, a pre-paid self-addressed return Xpress Post / Courier envelope must be included. If you would like us to return your application to a destination outside of Canada, please inlcude $68 CAD for International XpressPost .
  5. Any documents with more than Two(2)pages must be properly stabled using a corner binding or a book/spiral biding.
  6. Application Time: 9:00AM to 4:00PM on weekdays except holidays.
  7. Office Address: Taipei Economic and Cultural Office in Canada 45 O’Connor Street, Suite 1960, Ottawa, Ontario, Canada K1P 1A4
  8. Information contained in this page is subjected to change without prior notification.

Additional Requirements:

Marriage Certificate / “Copy of an Act of Marriage”:

  • This office only certifies “Long form Marriage Certificate(Ontario, Newfoundland and Labrador)” or “Copy of an Act of Marriage(Québec)” issued by the Vital Statistics authorities in our service area.
  • The Marriage Certificate / “Copy of an Act of Marriage” issued by the authorities concerned should be submitted with your application. For further information on the application of Marriage Certificate / “Copy of an Act of Marriage”, please visit the provincial Vital Statistics Offices in Canada at http://www.ontario.ca/en/residents/119275

Birth Certificate / “Copy of an Act of Birth”:

  • This office only certifies “Long form Birth Certificate(Ontario, Newfoundland and Labrador)” or “Copy of an Act of Birth(Québec)” issued by the Vital Statistics authorities in our service area.
  • The Birth Certificate / “Copy of an Act of Birth” issued by the authorities concerned should be submitted with your application. For further information on the application of Birth Certificate / “Copy of an Act of Birth”, please visit the provincial Vital Statistics Offices in Canada at http://www.ontario.ca/en/residents/119275

Health Certificate / Immunization Record:

  • Original Health Certificate / Immunization Record signed by the family doctor or by a representative of the relevant medical association. Please also provide their contact information for verification.

Diploma:

  1. One (1) completed letter of authorization to release academic information.
  2. One (1) photocopy of student ID.
  3. One (1) Official “Sealed Transcript”
  • A “Sealed Transcript” means that the transcript is stamped sealed on each page and is placed in an envelope with the University Registrar’s signature across the back flap. For a “Sealed Transcript” to remain official, it CANNOT be opened.

Transcript or Proof of Enrollment:

  1. One(1)completed letter of authorization to release academic information.
  2. One(1)photocopy of student ID.
  3. Official “Sealed Transcript” or “Proof of Enrollment “
  • A “Sealed Transcript” means that the transcript is stamped sealed on each page and is placed in an envelope with the University Registrar’s signature across the back flap. For a “Sealed Transcript” to remain official, it CANNOT be opened.

RCMP Criminal Record Check

  • This office only authenticates the Criminal Record Check contained fingerprints, name and date of birth issued by the Royal Canadian Mounted Police(RCMP).

Driver’s License:

  • This office only authenticates formal Driver’s Licenses such as the “Class G” ones in Ontario, “Class 5” ones in Québec, and Newfoundland and Labrador. (for information on Driving in Taiwan, please visit the website at http://www.thb.gov.tw/en/page?node=7069051d-c37f-4a34-90dc-568a0264c565)
  • For further information on the regulation of Driver’s Licenses in Ontario, Quebec, and Newfound and Labrador, please read the following information for our reference.

Death Certificate / “Copy of an Act of Death”:

  • This office only certifies “Long form Death Certificate(Ontario, Newfoundland and Labrador)” or “Copy of an Act of Death(Québec)” issued by the Vital Statistics authorities in our service area.
  • To confirm to the policy of the Vital Statistic, those who hold the older version of the Certificates of Death / “Copy of an Act of Death” should return the old version to the Vital Statistic for exchange of the new version, before submitting to our office for authentication.
  • The Death Certificate / “Copy of an Act of Death” issued by the authorities concerned should be submitted with your application. For further information on the application of Death Certificate / “Copy of an Act of Death”, please visit the provincial Vital Statistics Offices in Canada at http://www.ontario.ca/en/residents/119275

Single Search:

  • Original marriage status search record/certificate issued by register general(Ministry of Government services in Ontario, Services Québec)

Other documents:

  • If the documents involve important changes of personal identity, property, inheritance, child adoption, or relate to commercial activities, they need to be notarized first by the local notary public or commissioner of oaths, and then verified by the Provincial or Territorial Authorities in charge of document authentication.If there is more than one page in the documents, it is required to have the signature or the seal of the notary public on every single page. If the documents are not properly notarized, the application will be rejected.

Provincial Authorities under our Jurisdiction:

  • Authentication and Services of Documents Section (JLAC), Global Affairs Canada

125 Sussex Drive, Ottawa, Ontario. K1A 0G2 (for mailing)

111 Sussex Drive, Ottawa, Ontario K1A 0G2 (for walk--in)

Tel: 1-800-267-8376, 613-944-4000

website: http://www.international.gc.ca/department-ministere/authentication-authentification_documents.aspx?lang=eng

  • Official Documents Services

Ministry of Government Services, Government of Ontario

700 University Ave, 6th Floor, Toronto, Ontario M7A 2S4

Tel: 416-325-8416, Fax: 416-325-8434

Email: official.documents@mgs.gov.on.ca

Web site: http://www.mgs.gov.on.ca/en/OffDoc/STEL02_046902.html

  • The Chambre des Notaries du Québec, Montreal

600-1801, avenue McGill College,   Montréal QC H3A 0A7
Tel: 514-879-1793

Website: http://www.cnq.org/

  • Newfoundland and Labrador

Deputy Minister's Office

Confederation Building, 4th Floor, East Block

P.O. Box 8700, St. John's, Newfoundland A1B 4J6

Tel: 709-729-2872

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