Authentication

The TRO only authenticates documents originating from: Southern Britain (south of Durham and Cumbria, including Guernsey and Jersey), the British Virgin Islands, the Cayman Islands, the Falkland Islands, Gibraltar, Northern Ireland, and Seychelles. Documents are for use in Taiwan only.

Documents issued from northern Britain (North of Durham, Cumbria, & Scotland) and the Isle of Man should be sent to the Taipei Representative Office in the UK, Edinburgh Office for authentication.

 

 

What documents do I need to authenticate?

  1. Taiwanese government departments and related organisations may require documents originating in the UK to be authenticated before they are accepted.
  2. Please check with the relevant department(s) or organisation(s) to find out which documents (if any) require authentication. This advice can only be provided by the specific government department(s) or organisation(s) you are dealing with; the TRO does not possess information relating to the requirements of individual departments. TRO staff cannot provide advice on specific legal requirements, including which documents require signing or certification.

 

 

Before submitting your application:

  1. All documents originating from the UK (including the British Virgin Islands) must be legalised by the Legalisation Office of the Foreign & Commonwealth Office (FCO) before they are submitted to the TRO. For more information, please contact the FCO or access their website directly.
  2. Documents eligible for FCO legalisation that do not require notarisation by a Notary Public/solicitor must be sent directly to the FCO. The TRO does not accept such documents if they have been notarised beforehand. NOTE: It is the applicant’s own responsibility to check with the FCO whether the document requires prior notarisation.
  3. Documents originating from the British Virgin Islands, Cayman Islands, Guernsey, Gibraltar, and Jersey require their respective apostilles legalised by the FCO Legalisation Office.

 

 

How to submit your application:

  1. In person: during opening hours; no appointment needed
  • TRO opening hours: Monday to Friday, 0930am - 1230pm (last entry before 12pm)
  • Excluding bank holidays, Chinese New Year’s Day, and ROC National Day (10th October)
  1. By professional agent or a friend/family member: Please enclose a notarised power of attorney or authorisation letter with agent/family member’s original passport and a copy of their passport.
  2. By post

 

 

Authentication requirements:

1 Application Form
  1. It is mandatory to complete this form with your signature and the date. Please note that the application will be rejected if it is not completed. 
  2. If using an agent, the agent must complete the designated section.
  3. Both signatures must match the signatures on the passport.
2 Applicant’s Identification
  1. A photocopy of valid a passport (must be a high-quality unobstructed copy).
  2. A photocopy of a certificate of incorporation (for business/commercial documents only).
  3. For marriage, divorce, birth, death, and no impediment certificates, please provide photocopies of passports for all named persons.
3 Document(s) with One Photocopy, Including the Apostille
  1. Document(s) must be legalised by the Foreign & Commonwealth Office (FCO) before being submitted to the TRO.
  2. For power of attorney or authorisation letter, the applicant’s signature must be notarised as genuine by a UK or Taiwan notary public/solicitor or an R.O.C. overseas mission.
  3. For personal documents such as a school letter/ education certificate/ qualification certificate, a notary public must notarise the document(s) having received confirmation of authenticity from the issuing party. The TRO does not accept otherwise.
4 Payment
  1. Cash: only for submission in person.
  2. Postal order: available from UK post office.
  3. Company cheque: We do not accept personal cheques.
  4. Please make the postal order or company cheque payable to TRO in the UK (cheques with an incorrect account name will not be accepted).
5 Collection
  1. In person, during opening hours.
  2. By post (UK address only): Applicant must provide a self-addressed and pre-paid return envelope.
  3. Application with overseas return address: 

The applicant can provide a self-addressed return envelope with payment for Royal Mail International Signed or DHL Overseas Express Service, the TRO may arrange the service on applicant’s behalf

If using an agent for submission or collection, please also provide:
6 Original authorisation letter with one photocopy A power of attorney or authorisation letter signed by the applicant (please note: the applicant’s signature must be notarised as genuine by a UK or Taiwan Notary Public/solicitor or an R.O.C. overseas mission).

  1. Please download the Letter of Authorisation here.
  2. The TRO does not accept alternative formats.
7 Agent’s identification
  1. A valid passport with one photocopy (must be a high-quality unobstructed copy)
  2. A certificate of incorporation of the agent’s company with one photocopy

The TRO reserves the right to request additional supporting documents, such as employment letter, school letter, police record or an interview etc., depending on the circumstances of each application after submission.

 

Service fees and processing times:

Services Processing Time Fee
Regular: per document (per apostille) Collection or posting in 4th working days £12
Express: per document (per apostille) Collection or posting in 3rd working days £18
Royal Mail International Signed (up to 250g) 5-7 working days (delivery aim by Royal Mail) £10
DHL Overseas Express Worldwide service 2-3 workings (delivery aim by DHL) £58

Working day begins from the date printed on the receipt.

 

 

Mandarin translation:

Please check with your recipient authority in Taiwan before applying for authentication of your Mandarin translation. The TRO does not provide translation service. The applicant can authenticate the Mandarin translation by the methods listed below:

  1. Having your translator attend in person to sign the document in front of assigned personnel at the consular counter. The following statement must be included at the end of the translation: “I, _________________, hereby certify that the foregoing is a true and correct Chinese translation of the English original document. Translator’s name:___________ Date: __________” Please do not sign it beforehand.
  2. Having the document notarised by a notary public or a solicitor then legalised by the Foreign and Commonwealth Office (FCO) together with the English language document.
  3. Having the document authenticated in Taiwan by a notary public or in a district court with the original English document which has been authenticated by the TRO.

 

 

Important information:

  • It is the applicant’s responsibility to ensure that all requirements as specified above have been fulfilled and submitted together.

 

  • Incomplete applications will be returned to the applicant without processing. The TRO does not accept applications sent separately from the Foreign and Commonwealth Office (FCO) and the applicant.

 

  • The TRO only verifies FCO apostille with a certificate and does not review or approve the content of any document.

 

  • The TRO does not accept responsibility for any service not provided by the TRO, such as those by the post office, delivery service providers, the FCO etc.

 

 

Contact:

Consular Division
Taipei Representative Office in the UK

50 Grosvenor Gardens
London
SW1W 0EB

Tel: +44(0)20-7881 2650
Email:consulate@taiwan-tro.uk.net

 

 

 

Application Form for Authentication

Letter of Authorisation