Taipei Economic and Cultural Office (TECO) in San Francisco
RFP for Audio Video Systems
Case number：SFAV202403001
General
This specification covers the procurement, installation, and maintenance of Audio Video Systems for the Taipei Economic & Cultural Offices (TECO) project located in San Francisco, CA. The objective is to provide fully professional Audio Video Systems, completely installed and acceptance-tested for use.
Stipulations
The specifications section "General Conditions" or other correspondence provided by the owner with this document and related amendments, form a part of this specification by this reference thereto and shall have the same force and effect as if printed herewith in full.
All prospective contractors and bidders are required to submit a completed Non-Disclosure Agreement (NDA). The NDA is attached as an Exhibit to the end of this Specification Section for use. This NDA must be completed in order for the prospective bidder to receive the drawing package.
Schedule
The following schedule shall be utilized for bidding and contracting purposes. All prospective bidders shall adhere to the schedule and provide by way of written communication if the Contractor requires deviation from the below schedule.
- Date of RFP Issuance – 03/05/2024
- Contractor Bids Due – 04/08/2024
- Bid Opening – 04/09/2024
Scope of Specifications
These specifications cover the audio video systems for the project. The contractor responsible for this section shall furnish and install all equipment including all cabling as described herein.
Electrical rough-in including backboxes, conduit and related appurtenances will be provided by the project electrical contractor.
The intent of this section is to define the products, methods and scope of services required to provide a first class, professionally installed, performance tested Audio Video System. This section in conjunction with the project drawings defines the technical, functional and performance requirements for the specified Audio Video Systems.
The systems specified herein shall be purchased by the project general contractor from a qualified Audio and Video System contractor whose current business operations and experience, include the successful integration of Audio Video Systems on Construction projects of size and scope similar to the systems specified herein. The Audio Video contractor’s proposal shall be provided on a lump sum basis with unit price details.
The AV contractor’s proposal is to be based on a lump sum price inclusive of all items required to meet the design intent. The design intent is specifically defined within Part 1, 2 and 3 of this Section and on the AV drawings that are referenced to, and part of, this section. Equipment lists as described in part 2 of this section and on the provided Bid Form have been prepared as a convenience to the bidding contractors. The contractor’s lump sum price shall include all materials and services as required to fulfill the design intent.
The bidder’s lump sum price shall include all goods and services as shown on the project drawings and within these specifications.
The systems covered by this section include for this project include audio systems, video systems, control systems, equipment racks, portable equipment items, and the installation of certain equipment that will be furnished by the owner and installed by the contractor who is responsible for the work described within this section.
System Descriptions
With respect to the systems identified within this paragraph as well as any AV systems shown on the drawings, provide all products, racks, subassemblies, equipment racks, cables, connector plates, panels, termination kits, and related items as described herein, as shown on drawings, as defined within Part 2 of this section, and as required to fulfill the design intent.
- General AV System Descriptions
In general, provide complete audio, video and AV control systems as described within paragraphs 1, 2 and 3 below:
- Audio Systems
Provide complete, professionally installed, fully tested audio systems including:
Flush ceiling mounted full range loudspeakers, flush ceiling mounted subwoofer loudspeakers to be used for playback of music, playback of television sources, live microphone reinforcement, auxiliary line level and/or networked audio sources including mounting hardware and related accessories as described herein, as shown on drawings, and as described in Part 2 of this section and as required to fulfill the design intent.
Surface mounted, and in-ceiling, interior grade loudspeakers to be used for playback of music, live microphone reinforcement, networked audio sources including custom weatherized treatment of the ceiling loudspeakers where appropriate and required to ensure that corrosion, rust, or other visible degradation of the loudspeaker enclosures and/or grilles does not occur within ten years of operation and use. Provide coordination with the general contractor regarding mounting of the surface mounted speakers as necessary to ensure proper installation and appearance of the speaker systems.
Digital input connectivity and associated tie-line connections at performance areas including IP network interface, mounting, related hardware & accessories as described herein, as shown on drawings, and as described in Part 2 of this section and as required to fulfill the design intent.
A UHF wireless microphone system including antenna distribution throughout the space. See drawings for quantities of antennas.
Power amplifiers, equipment racks, power distribution within equipment racks, blank panels, vent panels, brush grommet panels, lacing bars, loudspeaker termination panels, patch panels and related hardware and accessories as described herein, as shown on drawings, and as described in Part 2 of this section and as required to provide first class, professional grade audio system performance.
Provide DSP programming as required. At a minimum, DSP for each subsystem, venue or area described herein, shall include the following for each amplifier channel served:
- Four-Band (Bass, Mid, Upper-Mid, High) Tone Control
Each tone control supported by a center frequency selector and “q/width” selector. center frequency and q/width selection provided on secondary screen that is not visible unless activated.
- Matrix Mixer
- Automatic Gain Control (AGC)
- ½ Octave Equalizer
- Hard Limiter / Max Volume Protection
- Variable Threshold, Attack, Release and Reduction
- Soft Limiter
- Variable Threshold, Attack, Release and Reduction
Provide testing, activation, level balancing and demonstration services to the owner no later than 14 days prior to opening of the space. At a minimum, testing, activation, level balancing services and demonstration to the owner shall include the following:
- RT60 Measurement of the space
- Sound Pressure Level Measurements using a calibrated SPL Meter.
- 1/3 Octave Analyzer
- Smaart Rig and qualified operator
Full-range measurement and sound level test of each loudspeaker using a microphone extender pole allowing measurement of the performance of each loudspeaker to occur from the ground with the microphone measurement position at 12” from the speaker. Verify that the level and performance of each loudspeaker is equivalent to other loudspeakers within the same circuit/zone.
Document the performance of each loudspeaker zone including confirmation that the operation of all speakers within each zone has been verified.
Demonstrate speaker system performance to the owner using the head-end, ownerfurnished music source, a secondary high-quality line level music source and wireless microphone source.
- Video Systems
Provide complete, professionally installed, fully tested video systems including:
All labor and technical support services as required to install video displays.
Coordinate, install, and fully implement displays described herein, as shown on drawings, and as described in Part 2 of this section and as required to fulfill the design intent.
Set-top-boxes, mounts, connector plates, connecting cables, attachment hardware and related items as shown on drawings, as described herein and within Part 2 of this section.
Mounts, cables, set-top-boxes and related cables, connectors, hardware, and accessories described herein, as shown on drawings, and as described in Part 2 of this section and as required to fulfill the design intent.
All video system encoding, processing, distribution and related equipment as defined herein, as shown on drawings, and as described in Part 2 of this section and as required to fulfill the design intent.
Testing, activation, optimization, and operational demonstration of each video display and related set-top-box. Coordinate with TECO Ownership as necessary to ensure that the content shown on each display is derived from the correct source, the content is stable and not subject to loss of signal, error indications or similar dysfunction.
- Control Systems
Provide complete, professionally implemented, fully tested, AV Control systems including:
Touch screen control at the MDF AV rack location and by way of wireless tablet as well as PC or laptop control.
Provide all touch screen programming as required including:
Main Page
Time-of-Day Over-Ride
This feature will disable the time-of-day settings described below for the duration of time established within the tech-page options. Activating this button brings up the level 2 user page password screen.
Level 2 User Page (Level 2 Password Protected)
- Audio Source Selection:
- Head-End Music Feed
- Analog Input
- Bluetooth
- Building-Wide Announcement
Level 3 Tech Page (Level 3 Password Protected)
Gain Setting/Volume Control for each loudspeaker zone.
Time-of-Day Settings
Provide a minimum of five time-of-day dependent volume levels.
- 12am – 6am
- 6am – 11am
- 11am – 3pm
- 3pm – 6pm
- 6pm – 12pm
Default gain variable for each time-of-day segment as follows:
- 12am – 6am Gain Level determined during commissioning with TECO
- 6am -11am +2db
- 11am – 3pm +1.5dB
- 3pm – 6pm +1.5dB
- 6pm – 12pm +2
The gain variable for each time-of-day setting shall be adjustable only by a level 3 password authorized, user.
Time of Day Over-Ride Variable
If a touch screen location is within reach of guests, provide level 1 password protection.
Video Presets
Plan for a minimum of eight video display presets per touch screen application. Each preset recalls specific video routing assignments for each display that is associated with the touch panel. As example: Pre-Set #1 assigns Video Source 1 to display #1, Video Source 2 to display #2, Video Source #3 to display #3, Video Source #4 to display #4, Video Source #5 to display #5 and so on.
Audio source to the local speaker system shall default to the audio associated with the content displayed as decided by TECO. Specific details associated with the preset conditions to be coordinated with the owner no later than 30 days prior to opening of the facility.
Head-End / Master Control
Provide all control system features described above for this space at the head-end touch panel and local IDF touch panel.
Develop and implement all programming as required to provide all head-end and local system control features on owner-furnished IOS or Android tablet devices.
Develop and implement all programming as required to provide all head-end and local system control features on the building network and operable from a properly connected personal computer or laptop devices.
Owner Approval of Control System Programming, Layouts & Operation Refer to paragraph 1.7.D of this section.
REFERENCES
All work included in this specification is to be performed within the guidelines of the following standards:
- NEC (National Electric Code).
- ASTM (American Society of Tests and Measurements).
- IEEE (Institute of Electrical and Electronic Engineers).
- AES (Audio Engineering Society).
- NAB (National Association of Broadcasters)
- AVIXA (Audiovisual and Integrated Experience Association)
- ADA (Americans with Disabilities Act)
- ANSI (American National Standards Institute)
Contact Information
For questions or clarifications, please contact Martin Hou at knhou@mofa.gov.tw
We look forward to receiving your proposal. Thank you for your interest in providing audio video system for our commercial building.
Sincerely,
TECO-SF
